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Glossary

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Titlesort descending
C Sizes Paper sizes used for envelopes, designed to take A size paper.
C3

C3  stands for Cost, Compliance and Cycle Time.

The Stratas C3 solution is a web based scanning, workflow and Electronic Document Management platform, which revolutionises the flow of information between retail/multi-site business units and centralised Head Office functions. Hosted within the customer’s environment or securely in the Cloud, C3 is easily deployed, simple to use and an effective solution to reduce cost, improve productivity and deliver compliance.

Caldicott A report on patient-identifiable information that impacts Information Governance. The Caldicott Committee reviewed the transfer of patient-identifiable information from NHS to other NHS/non-NHS organisations and recommended a common framework for this sensitive data.
Capture The process of determining that a record should be made and kept. This includes both records created and received by the organization. It involves deciding which documents are captured, which in turn implies decisions about who may have access to those documents and generally how long they are to be retained.
Characters Numbers, letters, punctuation and ideographs representing a language.
Class A group of materials sharing a common characteristic. A set of records or materials in a hierarchy as determined by a file plan.
Classification The process of identifying the category or categories of business activities and the records they generate and grouping them, if applicable, into files to facilitate description, control, links and determination of disposition and access status.
Clustering Grouping together similar documents.
CMYK Letters, which stand for Cyan (C), Magenta (M), Yellow (Y) and Key(black) (K). Full colour printed images are made up of these component colours.
Code of Ethics A written system of standards of ethical conduct including objectivity, honesty and diligence.
Collating Arranging of printed sheets into the desired sequence.
Compression A technique used to decrease file sizes and/or data streams in the digital environment. Used to describe files that have been compacted for storage or transfer. See also Lossy and Non-lossy Compression.
Confidentiality A duty of confidence arises when one person discloses information to another, in circumstances where it is reasonable to expect that the information will be held in confidence.
Confidentiality Code of Practice A guide to required practice for those who work within or under contract to an organisations concerning confidentiality.
Consent An agreement that may be explicit or implied. Acceptance without some obvious sign does not necessarily constitute consent.
Conservation The repair or stabilization of materials through chemical or physical treatment to ensure that they survive in their original form as long as possible.
Consumables This refers to the various types of printing “ink” or chemical developer that photocopiers apply to the paper when printing.
Contemporaneous Two or more actions occurring at the same time, used in the context of entering information about an event into a record at the time the event occurs, or as close as possible to that time.
Content The intellectual substance of a document, including text, data, symbols, numerals, images, and sound. Along with context and structure, content is one of the three fundamental aspects of a record.
Content Normalisation Comparing documents based upon their content.
Context The organisational, functional and operational circumstances surrounding records’ creation, receipt, storage, or use, and its relationship to other records. Along with content and structure, context is one of the three fundamental aspects of a record.
Continuous copies

Ability to make copy after copy without the operator having to press the start key at the end of each copy cycle. The number of continuous copies, varies by model.

Continuous Copy Speed As suggested, this refers to the speed at which multiple copies can be made by simply pressing the start key a single time.
Continuous mode

Enables copier to continue producing photocopies until it runs out of paper.

Continuous Tone Refers to analogue or digital images that have tonal gradation (black, white and various tones of grey or colour) such as photographic images or textual documents that use graphics.
Contrast Control Contrast control allows the user to adjust overly light or dark images, so as to print a more balanced image. Often modern photocopiers will make automatic adjustments.
Copies Per-Minute Related to the above and often simply referred to as the copiers’ CPM; this simply denotes the number of standard A4 pages the photocopier can produce in 60 seconds.
Copy A duplicate made from an original.
Copy size

Both the minimum and maximum copy area, and paper size that the copier can utilize.

Copy Size This refers to the size of print area the copier is capable of producing. All copiers will have a maximum and minimum copy size.
CPM/PPM Copies per Minute or Pages per Minute. Refers to the output speed of a print or scanning device.
Creator The individual, group or organization that produces a record.
Crop Marks Printed lines on the edge of paper indicating where the paper should be cut to produce the correct page size.
Custody The responsibility for the care of documents based on their physical possession. Custody does not always include legal ownership or the right to control access to records.