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Glossary

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IG Statement of Compliance (IGSoC) Agreement between NHS and approved organisations that sets out the Information Governance policy and terms and conditions for the use of NHS Connecting for Health services.
Image Editing This term refers to any digital alteration to the original image prior to photocopying. It can include but is not limited to: zooming, cropping and colour or contrast alteration.
Image scaling and rotation The ability to adjust the size of an image as well as rotate an image (clockwise or counter clockwise in degrees typically).
Implied Consent Clear and voluntary indication of preference or choice, signalled by a person’s behaviour and freely given.
Imposition Imposition is the process of modifying the position, orientation, and printing order of the individual pages in a document, and grouping collections of individual pages together on larger sheets of paper or film so that the pages are arranged properly for printing on a particular printing press and for binding with a particular binding system.
Inactive records Records no longer needed on a day to day basis but may be required for administrative, legal or historical reasons.
Incident A single or series of events that impacts or may impact on the organisation’s service provision leading to reduced or interrupted service, or loss of reputation. Examples of Information Governance incidents are unauthorised access to a system or location, or breach of confidentiality.
Incident Management A process to ensure that an incident does not affect the normal service provision of the organisation.
Information Data, ideas, thoughts or memories irrespective of medium.
Information Asset Information or data; the systems and locations in which it is stored; and the means by which it is accessed.
Information Asset Register A list of the assets a company relies on in order to carry out its day-to-day business.
Information BackboneTM

The wealth of information residing within a business - contained within both physical and digital documentation - and the business processes which rely upon this information.

The aim is to convert all unstructured information along the backbone, into business value and create intelligence.

Information Commissioner The Information Commissioner enforces and oversees the Data Protection Act 1998 and the Freedom of Information Act 2000.
Information Governance The set of multi-disciplinary structures, policies, procedures, processes and controls required to manage information in support of an organisation’s regulatory, legal, risk, environmental and operational requirements. It allows organisations and individuals to ensure information is processed legally, securely, efficiently and effectively.
Information Governance Framework A document that sets out all the roles and responsibilities within the Information Governance programme. It outlines how information should be accessed, processed, shared and protected by users both within and external to the organisations such as stakeholders, partners and suppliers.
Information Governance Policy Incorporates standards, guidance and codes of practice which must be adhered to by the company and associated organisations.
Information Governance Policy Document A high level statement of the organisation’s intended approach towards effectively implementing Information governance.
Information Governance Steering Committee A multi-disciplinary group of executives and business users whose role is to set strategy and plans for Information Governance. The committee is also responsible for the budget allocation, measurement and review of programme activities.
Information Life Cycle Activities involved in managing information throughout its life e.g. when information is obtained, created, retained, stored, retrieved, communicated, used and destroyed.
Information Management The collection and management of information from one or more sources and the distribution of that information to one or more audiences.
Information Processing Holding, obtaining, recording, using or sharing information.
Information Quality The requirement that information is accurate, up-to-date, free from duplication and confusion.
Information Security Measures put in place to prevent inappropriate access, modification or manipulation of information.
Information Security The policies, procedures and practices required to maintain and provide assurance of the confidentiality, integrity and availability of information.
Informational Value The value of records based on their content.
Insert Leaflet or other printed material inserted loose in a publication or mailing package.
Intellectual Control Creation of tools, such as catalogues and finding aids, to facilitate access to the informational content of records and archives.
Interim Archives The HQ Records Centre where ARMS keeps records that will not be kept permanently as part of the UN Archives. Such records will ultimately be destroyed in accordance with retention scheduling.
IPDS IPDS stands for “Intelligent Printer Data Streams.” It is a language that contains the information necessary to identify, monitor, and control the functions of certain kinds of printers that are used in mainframe environments. This information includes the characteristics of the printer, its resolution, what resources it has, whether it has sufficient memory, and whether it receives and prints a job.
ISAD(G) International Standard for Archival Description (G) A standard published by the International Council on Archives that establishes general rules for the description of archival materials, regardless of format, to promote consistent and sufficient descriptions, and to facilitate exchange and integration of those descriptions.
ISO 15489 An International Standards Organisation for information documentation and records management. An international standard that establishes principles for creation, capture, maintenance and management over time in appropriate systems of records, irrespective of their format.