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Glossary

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Titlesort descending
Page numbering and watermarking The ability to add page numbers, watermarks or even a text & image stamp when creating a document.
Paper capacity Maximum amount of paper, copier can store in the paper tray.
Paper Size

As suggested this is the size paper that will be printed. The most common notation for paper size is the A – Series.

All paper sizes starting A have an aspect ratio of 1 : √2 and A0 is designed to have an area of 1m2 .

Here are the most commonly used sizes in the A- Series and their dimensions:

  • A0 – 841 x 1189mm
  • A1 – 594 x 841mm
  • A3 – 297 x 420mm
  • A4 – 210 x 297mm
  • A5 – 148 x 210mm
  • A6 – 105 x 148mm
Paper tray Removable cassette, where blank paper is stored for copying.
Payload All the email attachments associated with an email thread.
PCL PCL stands for “Printer Control Language.” PCL was invented by Hewlett-Packard Corporation, and it is a language that is used for describing the text and graphics in documents. Technically, PCL is known as a “page-description language.”  Because PCL was invented by Hewlett-Packard Corporation, it is also known as “HP-PCL.”  Files that contain documents described in the PCL language are normally called “PCL files”; hence, PCL is known as a file format as well as a language.
PDF Portable Document Format. A PDF is a special file type that combines, images, drawings, layouts and text into one file.
PDF Stands for Portable Document Format. PDF is considered one of the more universal text and graphic formats for digital imaging. PDF comes in various version including PDF/A which was specifically designed for archival uses.
PDL A page-description language (PDL) is a computer language that describes the text and graphics in a document.
Personal Information (PI/PII) Also referred to as “personal identifiable information” and relates to information about a person which enables that person’s identity to be established by one means or another. All information that relates to an attribute of an individual should be considered as potentially capable of identifying them to a greater or lesser extent.
Photo mode The ability of the copier to copy halftones or photographs more clearly
Pixel Stands for “picture element.” Pixels are the elements that comprise a digital image. Pixels determine resolution according to the number of “pixels per inch” or “ppi.” See Resolution.
Pixilation Is an effect that causes the pixels of a digital image to become visible. When pixilation occurs the image lacks smooth tonal gradation and appears fragmented. Pixilation can occur with low resolution image capture, excessive lossy compression or when applying image enhancement techniques such as artistic filters.
Platen The platen (or exposure glass) is the plate of glass upon which the original is placed for copying. There are two types of platens:
Platen Glass The platen glass is the glass area upon which the original document is placed for copying.
Postscript PostScript is a language that is used for describing the text and graphics in documents. PostScript was invented by Adobe Systems Incorporated. Technically, PostScript is known as a “page-description language.”  Files that contain documents described in the PostScript language are normally called “PostScript files”; hence, PostScript is known as a file format as well as a language.  Most laser printers and image setters understand the PostScript language. The Adobe Acrobat Distiller software also understands the PostScript language.
PPML PPML stands for Personalized Print Mark-up Language.  PPML is an XML-based language for variable-data printing.  PPML was developed by The Digital Printing Initiative (PODi).  PODi, formerly known as the Print On Demand Initiative, is a not-for-profit multi-vendor initiative that’s working to develop the market for digital printing.
Preservation Processes and operations involved in ensuring the technical and intellectual survival of authentic records through time.
Print via email or Print to Storage/Folder

The ability to send a print or copy to another destination, the above are just examples.

Print/Copy speeds (Pages Per Minute/PPM) The speeds at which the device can produce either a print or copy, these are typically broken out into colour vs. black & white when looking at specs.
Privacy Impact Assessment (PIA) A proactive approach to ensure that privacy concerns and safeguards are addressed and built in from the beginning of a new project.
Provenance The relationship between records and the organizations or individuals that created, accumulated, and/or maintained and used them in the conduct of personal or corporate activity.
Purchase to Pay (P2P)

Purchase-to-pay, often abbreviated to P2P, refers to the business processes that cover activities of requesting (requisitioning), purchasing, receiving, paying for and accounting for goods and services. Also commonly referred to as procure-to-pay.