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Glossary

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Rasterization Rasterization is the process of converting code that describes text and graphics into the format that is required by a printer’s “print engine,” which is the machinery that actually puts marks on a page.  Rasterization is performed by a “raster image processor,” also known as a RIP.  With some systems, the RIP is a computer that is inside the printer itself. For other systems, the RIP is separate from the printer. The code which it converts (i.e., rasterises) is known as “page-description-language code.”
Ream 500 sheets of paper.
Record The process by which certain portions of a document are covered or omitted so that the underlying content cannot be seen.
Record Centre A facility used for low-cost storage of inactive and semi current records before those records are destroyed or transferred to an archives.
Record Copy The single copy of a document, often the original, which is designated as the official copy for reference and preservation (also copy of record, official copy, principal copy).
Record Keeping Making and maintaining complete, accurate and reliable evidence of business transactions in the form of recorded information.
Record Keeping Systems Information systems which capture, maintain and provide access to records through time.
Record(s) The ISO defines records as “information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business”. The International Council on Archives (ICA) Committee on Electronic Records defines a record as “a recorded information produced or received in the initiation, conduct or completion of an institutional or individual activity and that comprises content, context and structure sufficient to provide evidence of the activity.
Records Creation The first stage in the records lifecycle.
Records Lifecycle A mapping of the stages in the life of a record from creation to destruction or transfer to archives.
Records Management Field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
Records Management and Records Information Management (RIM) The field of management that is responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposal of records. Also known as Records Information Management or RIM.
Records Management Programme A records management programme is the programme conducted on an organisation-wide basis for the management of records, recordkeeping activities and recordkeeping systems.
Records Survey The process of gathering basic information about an organization’s records, including their quantity, form, location, physical condition, storage facilities, rate of accumulation, and associated business processes.
Redaction The process of removing information from document collections, such as duplicates, and moving documents to another environment. Remediation is often accompanied the extraction of additional attributes or field data to enhance indexing of the documents.
Redaction The process of masking sensitive content of a record before making it available for consultation.
Reduction Function which allows the operator to decrease the size of the image on the copy paper.
Registration In those systems where registration is used, its purpose is to provide evidence that a record has been created or captured in a records system. It involves recordkeeping brief descriptive information about the record in a register, and assigning the record a unique identifier.
Registry A paper recordkeeping or filing system run by staff tasked with the creation and management of files (including storage and tracking) is centralised.
Reliable Having authority and trustworthiness as evidence.
Resolution Refers to the degree of detail of an image. It is usually measured in dots per inch (dpi) or lines per inch (lpi). A high resolution gives a high quality image and vice versa.
Resolution Used to describe image quality according to ppi (pixels-per-inch), dpi (dots-per-inch) or lpi (lines-per-inch). Resolution in digital imaging is measured by ppi. The higher the resolution the smoother the tonal gradation, clearer the image and the larger the file size.
Resolution DPI (Dots Per Inch) Metric for print and scan quality, most MFP dpi’s are rarely greater than 600dpi actual.
Retention Continued storage and maintenance of records for as long as they are required by the creating or holding organisation until their eventual disposal, according to their administrative, financial and historical evaluation.
Retention Schedule A comprehensive instruction covering the disposition of records to assure that they are retained for as long as necessary based on their administrative, fiscal, legal and historic value.
RGB 3 colour split (Red, Green, Blue). Typically used for web based images. RGB images must not to be used in artwork for print. Although RGB images can be converted to CMYK in the RIP process, unusual and unwanted results may occur.
RGB Stands for Red, Green, and Blue, is a common colour image mode in photographic and digital imaging. RGB files typically use 24-bit continuous tone colour.
RIP RIP stands for “Raster Image Processor.” A RIP is a device or a software program that converts page-description- language code to the format required by the print engine in a printer or image setter. (The print engine is the machinery that actually makes marks on a page.)
Risk Analysis and Assessment An evaluation of the potential threats to, the likelihood of their occurring and their impact on records and archives.
Risk Assessment Identification and assessment of hazards, based on the type of hazard, the likelihood of it occurring and the potential effect of this on individuals, organisations or the environment.
Risk Management The systematic control of losses or damages, including the analysis of threats, implementation of measures to minimize such risks, and implementing recovery programmes.