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Information Governance, storage and retention

Surveys have show that CIOs believed that over half of their information would be disposed of once an effective Information Governance platform was in place. The ability to defensibly dispose of the unstructured data in corporate systems frees capacity, and can extend the lifetime of current IT storage investments.

As much as 69% of information in most organisations has no business, legal, or regulatory value.

A framework for controlling storage and retention of information should:

  • Identify all structured and unstructured data;
  • Identify duplication to support defensibly disposition;
  • Correctly tag and classified data so that it can automatically progress through information life cycle;
  • Ensure storage resources are properly utilised; and
  • Identify and remove all redundant applications, systems and hardware from the corporate infrastructure.
Data Centres and The Cloud

An Information Governance programme will allow the business to reduce the amount of information held in the Data Centre.  By automating a the information lifecycle, transferring from online to offline storage and deleting information at end-of-life can become far more effective.

Similarly, taking services from a Cloud-based provider can reducing costs and supporting internal operations and growth. However, the confidentiality and security of corporate data has to be considered and issues around data ownership and the regulations demarkating where the data physically resides may consideration.