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Today, businesses of all shapes and sizes are looking to reduce waste and gain efficiencies. Reviewing operations in all areas is key to keeping your organisation competitive, but one element that often gets overlooked is printing.
By working with the right provider you can realise significant savings, whilst also increasing the security of printed documentation. But where do you start?
The IRMS conference is Europe’s premier event for the records management profession and, whilst much of the content is technical and specific, it’s also a great way to get an overview of trends and themes in information management. These days, it’s hard to imagine an organisation which isn’t dependent on its information – in all the forms that may include – to be successful. So these themes are relevant for everyone. Here are some of the key points from the recent conference.
Reducing your reliance on paper is not an overnight transition but there are some simple steps that will get you started in the right direction.
AIIM sponsored World Paper Free Day takes place in October - an event that champions digital processes and efficiency in the workplace. With this in mind, we thought we would bring together some simple steps that a business can take towards reducing its reliance on paper.
Nowadays, almost every organisation is dependent on data. A valuable store of information - both in terms of real-time intelligence and future opportunities for analysis and reference – data can underpin the performance of a business.
However, as data is increasingly stored online, it also presents a risk that few companies are well-equipped to deal with. To help keep your digital information secure, we’ve got some tips on how to mitigate risk when storing and accessing your data.
The UK uses the equivalent of 4.48 trees of paper, per person every year. So much for the paperless society: Global consumption of paper has increased by almost half since 1980.
An Article Written by Ben Harack for Vision Earth in 2010 has inspired us to share some of his top tips for reducing paper usage.
In his article he cites William McDonough’s talk at TED where he challenges designers with the following:
Research carried out in our shows that print is an unrecognised and often uncontrolled cost in many organisations. Do you know much you spend on print and copy?
The average organisation may be spending as much as £10,800 per employee each year on printing – even before you add in the cost of using external printing firms.
The tough economic climate has forced businesses of all sizes and types to identify savings. Sensible business leaders are taking a strategic approach, considering their processes and culture rather than implementing ad hoc cost-cutting campaigns that deliver little long term benefit to the bottom line.
Surveys have show that CIOs believed that over half of their information would be disposed of once an effective Information Governance platform was in place. The ability to defensibly dispose of the unstructured data in corporate systems frees capacity, and can extend the lifetime of current IT storage investments.
As much as 69% of information in most organisations has no business, legal, or regulatory value.
A framework for controlling storage and retention of information should:
The Information Security element of an Information Governance framework is essentially about finding the correct balance between accessibility and confidentiality. The policy should set out how, where and when information can be deployed, while keeping it fully protected, securely stored and defensibly deleted.
Information Governance should ensure the following for Information Security: