THE POWER OF WORKFLOW AUTOMATION
It’s a stark but all-too-real fact for any business: A single manual document error—just one kink in the system or “wrench in the gears” — can grind your entire organization to a halt. Workflow automation can help mitigate this risk. By replacing error-prone manual processes, workflow automation improves the level of work consistency throughout the entire document lifecycle stage, resulting in a faster and more robust process that supports business performance.
CHALLENGE 1: MANUAL PROCESS DANGERS
- Manual data entry errors can create damaging results for a business.
- Manual tasks are redundant; paperwork increases downtime.
- Figuring out who needs to sign or approve a document next can create confusion and more errors.
SOLUTION:
- Reduce redundancies by giving a clear view of the digital workplace and eliminating replicated files.
- Reduce non-billable or low-value time spent on manual and repetitive tasks.
- Get the right information to the right person at the right time with automated processes.
CHALLENGE 2: TRACKING PROCESS BOTTLENECKS
- Lost revenue due to slow manual processes.
- Redundant and outdated tasks create stress for team members.
- Lack of IT/technical staff to set up automated processes
SOLUTION:
- Increase trackability and analytic insight which helps prevent bottlenecks.
- Shine a light on each stage of the process, producing data to understand how well it’s working and where it can be improved.
- Deploy a no-code visual designer—no need for an IT staff to develop the solution.
CHALLENGE 3: COMPLIANCE PROCESS PROTECTION
- Manually entered data may violate compliance.
- Protecting data from getting into the wrong hands.
- Workflows lack robust, built-in security controls.
SOLUTION:
- Enable superior risk mitigation and compliance protection
- Ensure sensitive data can only be viewed, edited, copied, or downloaded by the right people.
- Ensure documents and contracts are signed by the right people, and that people are notified when they are about to expire.
Why should your business implement M-files?
THE SMARTER WAY TO…WORKFLOW
M-Files helps your organization create workflows to automate business processes and guide daily work. By implementing M-files you can:
- Increase consistency and reduce errors: M-files systems can automatically ensure your business procedures are followed.
- Reduce stress: Knowledge workers can relax knowing your organisation’s system intuitively supplies the right information as soon as they need it.
- Streamline and shorten audit cycles: Critical information from any stage of work can always be found immediately.
- Harness the power of AI: Automatically push a document or a set of documents, set/update metadata and permissions, and trigger workflows – AI identifies what it is or what it contains so that it can act on the content.
The results?
- 50% improvement in ease of document creation using templates by M-Files customers.
- 60% improvement reported in document categorization and indexing by M-Files customers.
- 65% of knowledge workers are less stressed thanks to workflow automation of tasks.
Want to find out more about how workflow automation can help your business? Book your demo today!
