There is no longer a need to invest time and resources into keying in information and matching invoices against purchase orders. Our Purchase to Pay automation solution empowers accounts payable staff to generate strategic value by handling invoices only by exception.
Many years of experience and best practices are built into our solutions, resulting in a modular approach with smart features in a configurable standard product.
Price and quantity variation processes can be automated. Also, your team can benefit from automatic alerts and escalations.
Users need only a standard internet browser to use the service and run reports. So, your team can approve invoices even whilst working remotely.
The platform has a built in electronic archive of all documentation. Therefore, there is no need for a separate document repository.
We offer multiple deployment methods. So, you can choose the right combination to suit your unique business needs.
Invoices that match perfectly to the PO and goods receipt are automatically sent straight through to the ERP for posting. As a result, the accounts payable team only need to focus on exceptions.
The platform enables sophisticated approval processes. So, an approver can see each invoice in the correct order based on multiple set criteria, such as invoice value. Not to mention, each step of the process is digitally captured to provide an audit trail.
By capturing every invoice on receipt, the exact status of every invoice is available on-demand. So, everyone that needs to know and has been granted user access has full visibility.
Firstly, the invoice information is extracted from the email or paper copy. It is then processed within the Data Forge platform, where the digital transaction and any attachments are subsequently delivered directly into the invoice register.
The cascade matching engine automatically determines the correct matching sequences. From here, it transfers invoices straight through to the ERP for no touch processing. The approver can view a digital copy of every invoice to approve, deny, or query. They can do this instantly on their desktop or mobile device.
Lastly, once the invoice has been approved, the transaction is automatically posted into your accounting software. Therefore, the status of every invoice will be available on demand, and standard reports will provide real time visibility and reporting.
Integration Engine
XML, TXT, WebService
Download our brochure to discover more about our purchase to pay solution.
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