Invoice processing for Blocks Online.
Dataforge uses AI to read the supplier invoices and utility bills that arrive for your blocks, predicts the property, fund and heading from your coding history, and prepares approved invoices as a CSV or flat-file export for Blocks Online. We review the file format and your workflow with you before we confirm fit.
A 20-minute walkthrough using a sample of your own invoices.
DataforgeFrom the inbox to a Blocks Online export.
Every invoice takes the same route. Clean invoices move on when confidence, checks and your approval policy allow, and anything uncertain is held for your team with the reason named.
Check fit with your Blocks Online setup- 01
Intake
Supplier invoices and utility bills from email, sFTP, watched folders or upload, with identical files caught at intake.
- 02
Reading and coding
Each invoice read by AI, with the property, fund, schedule and heading predicted from how your team has coded that supplier and property before.
- 03
Checks and approval
Duplicates, bank detail mismatches, a person on every first invoice from a new supplier, purchase orders and your approval matrix, before anything is exported.
- 04
Export
Approved invoices prepared as a CSV or flat-file export for Blocks Online, in the format agreed with you.
Exceptions are resolved before the export.
Reviewers see the document, the field that was read and every check in order of severity. An ambiguous property match, a missing PO or a bank detail mismatch stops the invoice until someone decides.
These checks support your existing controls. They do not on their own prove that a supplier or invoice is genuine.
Utility bill processingDataforge supports Blocks Online through CSV and flat-file export. It doesn't post into Blocks Online directly. We'll review the file format and workflow for your system before confirming fit.
Yes. Dataforge reads each supplier invoice and utility bill, codes it to the property and fund, and once it is approved prepares it as a CSV or flat-file export for Blocks Online, so nobody keys the lines by hand. We review the file format with you before confirming fit.
AI reads the invoice and finds the block from fragments in the agent's address, such as a block name, part of a postcode or a flat number, using your property records and supplier history. When the match is uncertain, the invoice is held for your team to confirm.
No. Dataforge handles intake, extraction, checks, coding and approval before the export. Blocks Online remains your block management system.
Potential duplicates, bank and VAT details against your supplier master, purchase orders and tolerances, and your posting limits. Invoices that need attention are held with a named reason for review and stay out of the export until they are resolved.
Yes. Utility bills are read by AI, checked for net, VAT and total, energy VAT and Climate Change Levy, coded to the property and fund, and included in the export like any other supplier invoice.
No. Dataforge is built and supported by Stratas. Blocks Online is a separate block management system with its own supplier.
Yes. Book a 20-minute walkthrough and we’ll agree a secure way to share five to ten sample invoices. We’ll show how they are read, matched and coded, and review the export format with you.
Guides for managing agents.
- Read the guide
Getting invoices into Blocks Online
What an invoice export file needs and where manual entry goes wrong.
- Read the guide
Duplicate invoices across blocks
Why the same invoice gets paid twice in block management and how to catch it.
- Read the guide
Supplier statement reconciliation
Matching supplier statements against what each block has posted and paid.
See your own invoices ready for Blocks Online.
In 20 minutes we'll walk through property coding, exception review and the export for Blocks Online, using five to ten of your own invoices and utility bills.
No commitment. We'll arrange the sample documents with you after you enquire.