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Invoice automation that speaks OrderWise.
OrderWise invoice automation with the Stratas Plug-in. It captures your purchase invoices, matches them to OrderWise POs via eCommerce sessions, and posts them approved, without changing how your team works.
Connects via eCommerce sessions.
OrderWise invoice automation runs through six dedicated plugins in the eCommerce module. They import and export purchase order and invoice data on your schedule, either manually or at set intervals.
Install the Stratas Plug-in
The Stratas plug-in runs alongside the OrderWise E-Commerce module. Six dedicated plugins handle the data exchange, no custom development required.
Export your master data
The Suppliers Export, Accounts Export, and Accounting Objects Export plugins push your supplier records, nominal codes, and cost centres into Stratas automatically.
Sync purchase orders & deliveries
The Purchase Order Export and Purchase Order Deliveries Export plugins send PO data and goods receipts into Stratas via XML, including shipping, delivery, surcharge, discount, and service lines.
Import approved invoices
Once invoices are matched and approved in Stratas, the Purchase Invoice Import plugin creates the purchase invoice directly in OrderWise, with receipt files exported automatically.
Every line type, handled.
OrderWise purchase orders aren't just standard lines. Shipping, delivery, surcharges, discounts, and services each need specific handling, and Stratas manages all of them.
Purchase Order lines
Standard PO lines matched against goods receipts. Supports total-level and line-level matching with cascading variance handling.
Shipping lines
Shipping lines created in OrderWise are imported with an SH prefix and automatically goods receipted, so no manual GRN is required for shipping costs.
Delivery lines
Delivery values on the total order are imported as a PO line with a DE prefix and auto-receipted, so delivery charges match without a manual goods receipt.
Surcharge lines
Surcharge values are imported with an SU prefix and automatically goods receipted, so surcharges match without extra manual steps.
Discount lines
Discount values are imported with a DI prefix and auto-receipted. Negative values are handled correctly through the matching engine.
Service lines
Service line orders don't require goods receipt in OrderWise, but Stratas handles them with an SE prefix and automatic receipting for clean matching.
From capture to posting.
Total & line-level PO matching
Match invoices at header level against total goods receipted value, or at line level using exact product codes from OrderWise. Search individual deliveries to resolve partial receipts.
Automatic rematching
Invoices with delivery or price variances wait in the Invoice Log for a configurable rematching period. When goods receipts arrive in OrderWise, matching updates automatically.
Invoice Log with colour-coded status
Every invoice sits in the Invoice Log with colour-coded matching outcomes. Your AP team sees exactly which invoices matched, which need attention, and which are waiting for receipts.
Multi-channel invoice capture
Forward invoices from shared mailboxes, scan paper documents, or onboard suppliers to e-invoicing. Stratas handles PDFs, scans, and e-invoice formats automatically.
Automatic transfer & workflow
Once you trust the matching, switch on auto-transfer. Perfectly matched invoices flow straight through to approval with no AP review needed. Exceptions route to the right approver based on who raised the PO in OrderWise.
Duplicate checking & audit trail
The Invoice Log checks for duplicate invoices by supplier and invoice number. Every action is logged, from capture through matching to posting, for full audit traceability.
We fit around OrderWise.
Stratas integrates with OrderWise without changing how your finance team works. Your processes stay. Your data stays. We just remove the manual parts.
- Your existing OrderWise purchase order workflows
- Your supplier master data and nominal codes
- Your cost centre structure and account postings
- Your goods receipt and delivery processes
- Your existing OrderWise user roles and permissions
- Your eCommerce session schedules and configurations
- Your UK-based implementation and support team
6
Dedicated Stratas plugins
80%
Reduction in manual processing
Zero
Lost invoices
The same AP automation, whichever finance system you run.
MRI Qube
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSICommon questions.
They describe the same work. Stratas captures supplier invoices, matches them to OrderWise purchase orders and goods receipts, and posts them approved. OrderWise invoice automation is where most teams start; matching, approvals and reporting complete the AP picture.
Through the OrderWise eCommerce module. Six dedicated plugins exchange supplier records, nominal codes, purchase orders, goods receipts and finished invoices as XML, on a schedule you control. No custom development.
All of them. Standard PO lines, plus shipping (SH), delivery (DE), surcharge (SU), discount (DI) and service (SE) lines. Each is imported and auto-receipted so invoices match without manual goods receipting.
It waits in the Invoice Log for a configurable rematching window. When the matching goods receipt arrives in OrderWise, Stratas rematches automatically. Genuine exceptions route to the person who raised the PO.
No. Your purchase order workflows, supplier master data, nominal codes, cost centres, goods receipt processes and user roles all stay. Stratas removes the manual invoice handling around them.
Ready to automate AP in OrderWise?
See the Stratas Plug-in in action with your own invoices and purchase orders.