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See how Stratas automates AP for mid-market finance teams.
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AP automation for hospitality groups
Dozens of suppliers per site, deliveries every day, and owned, managed and franchised properties on different charts of accounts. Every invoice and delivery note is captured, coded to the right site and posted to Sage 200, NetSuite or Xero.
A live walkthrough on your own invoices. Or calculate your savings
Hospitality · 30+ inns across England and Wales
“It allowed us to have invoices approved by colleagues who previously hadn't been able to, which has increased ownership and visibility across the business. Everyone finds it really easy to use.”
Diane Potts, Group Financial Controller, Inn Collection Group
30
Trading entities with one view of AP
Much clearer
Visibility across all companies
Improved
Audit compliance
AP automation that understands supplier density.
Food and beverage cost control
Food and beverage invoices arrive daily from dozens of suppliers per venue. Every line is captured, coded to the correct cost category, and checked against agreed rates.
Multi-site operations
Owned, managed and franchised properties each have their own chart of accounts and approval chain. Site-level coding rules handle them all in one AP process.
Agency staffing invoices
Temporary staff agencies send invoices with varying rates, shift breakdowns and holiday pay. The detail is extracted and matched against timesheets and agreed terms.
Linen, laundry and contract services
Recurring contracts for linen, cleaning, waste and laundry produce high volumes of similar invoices. Each is checked against contract terms, with deviations flagged.
From delivery note to coded and posted, site by site.
- 01
Invoices arrive
Supplier invoices and delivery notes come in by email or post and land in one queue.
- 02
AI reads and codes
Every field is read and the invoice is coded to the correct site, department and nominal, then checked against your chart of accounts.
- 03
Routed for approval
Invoices go to the right general manager, head chef or operations lead under your approval rules. Approve on desktop or mobile.
- 04
Posted to your ERP
Approved invoices post to Sage, Xero, NetSuite or 100+ other platforms, with site coding intact.
Stratas posts to the finance system you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSICommon questions from hospitality finance teams.
Yes. We integrate with Sage, Xero, NetSuite, QuickBooks and 100+ other platforms, and work alongside the hospitality and POS systems you already run.
Each property gets its own coding rules, approval workflows and ERP posting configuration. Owned, managed or franchised, invoices route to the right people at the right property.
Yes. Food and beverage suppliers often invoice daily or weekly with dozens of lines. Every line is captured, coded to the correct category and checked against your agreed supplier rates.
Shift breakdowns, hourly rates and agency fees are extracted from staffing invoices and matched against timesheets and agreed terms, with discrepancies flagged before approval.
It depends on the number of sites and your ERP. We scope every project properly during discovery and give no generic timelines. We run a parallel period alongside your existing process so your team can check accuracy before going live.
Yes. Recurring contract invoices for linen, laundry, cleaning and waste are checked against agreed contract terms and volumes, and anything outside them is flagged.
Ready to automate AP across your hospitality group?
Book a 30-minute call with our UK-based team. Bring a few real supplier invoices from your sites and we'll run them through on the call.