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See how Stratas automates AP for mid-market finance teams.
Stratas connects to 100+ ERPs. Start with the system you run.
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How Smeg built an efficient, transparent invoice process with Stratas.
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AP automation built for
property management.
Data Forge reads supplier invoices, identifies which property each one belongs to, and hands your team clean, coded data. Built by Stratas for property managers first.
Property AP is harder than generic AP.
Addressed to head office
Suppliers bill the management company, so the document never says which property the cost belongs to.
Mapped by hand
Someone opens each invoice, works out the property, and keys the allocation before anything can post.
Generic capture stalls
Tools built for single-company AP extract the fields and stop. The property decision stays with your team.
Exceptions pile up
Statements, utility bills and one-off works orders all queue for the same few people at month end.
The right property, even when the invoice never names it.
Data Forge reads an invoice addressed to the parent company and identifies the property it relates to, using your portfolio data rather than whatever the supplier typed.
INCOMING INVOICE
Northgate Lift Services
Addressed to: Hartwell Property Group
No property named on the document.
Milton Exchange
SCH-01 · CC-208
Statements checked before month end.
Supplier statements are matched against the invoices already in the system, so missing and duplicated documents surface while there is still time to fix them.
SUPPLIER STATEMENT · AQUAFLOW UTILITIES
One bill, split across the portfolio.
Utility invoices are captured, validated and allocated across buildings by your rules, with Full Power handling utility billing.
CONSOLIDATED UTILITY BILL
AquaFlow Utilities
ALLOCATION · BY YOUR RULES
Know what is in your document estate.
Point Data Forge at a property document repository and it maps what is there: leases, certificates, contracts, and the gaps between them.
DOCUMENT REPOSITORY SCAN
Ask your platform a question.
Ask plain-English questions of the platform and tenant data Data Forge already holds. No report request, no export.
Which buildings had lift call-outs over £1,000 this quarter?
Two buildings this quarter:
Answered from your live platform data.
Data Forge posts into the finance system you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSIFrom invoice to posted.
Property attached throughout.
AI reads the document at capture. Everything after that runs through deterministic logic: the property is resolved, checks run against your ERP data, and the posting carries a full audit trail.
Capture
Every channel, no templates
Identify
Property resolved from your data
Validate
Deterministic checks, full trail
Approve
Routed by property and value
Post
Into MRI or your finance system
Capture
Every channel, no templates
Identify
Property resolved from your data
Validate
Deterministic checks, full trail
Approve
Routed by property and value
Post
Into MRI or your finance system
Built to be trusted.
AI reads the document. Deterministic logic decides what happens next.
Data Forge uses AI where it earns its place: extraction and OCR. Everything after that is deterministic, auditable and yours to inspect, so the same input gives the same result every time. Finance teams sign off on the logic, then rely on it.
Multi-tenant by design
Every customer's data is isolated, enforced with line-level SQL security.
Full audit trail
Every document, decision and change is recorded and attributable.
Governance built in
Designed with SOX-style control standards in mind: separation of duties, approvals, evidence.
AI in one seat
AI reads the document. Matching, validation and posting run through deterministic logic.
Your property team stops spending time on…
Working out which property an invoice belongs to.
Splitting consolidated utility bills in spreadsheets.
Re-keying allocations into the finance system.
Reconciling supplier statements by hand.
Hunting for missing invoices at month end.
Answering 'which property was this for?' queries.
Instead, they close the month with allocations they can stand behind.
Already live with property management groups in the UK.
Early deployments are running on real invoice volumes now, and the teams using Data Forge day to day are shaping what it does next.
The ERP connections already exist.
Stratas builds, runs and supports the ERP connectors Data Forge uses, particularly MRI. A deployment starts from working integrations and your own property structures, which is what takes the risk out of it.
Common questions from property teams.
It reads the whole document, then resolves the property against your portfolio and supplier data from the ERP. The decision runs through deterministic logic, so you can see why every invoice landed where it did.
Stratas builds, runs and supports its own MRI connectors, so Data Forge starts from working integrations and your existing property, supplier and coding structures. Deployments run alongside your current process until you are happy with the output.
AI does one job: reading documents. Extraction and OCR are AI; matching, validation and posting run through deterministic logic with a full audit trail. The same input gives the same result every time.
Yes. Utility invoices are captured, validated and allocated across buildings by your rules, with Full Power handling utility billing across the portfolio.
E-invoice template import is on the roadmap, so a move to Data Forge can start from the templates you already run rather than a blank setup.
Data Forge is multi-tenant by design, with isolation enforced at line level in SQL. Every document, decision and change is recorded and attributable, and the platform is designed with SOX-style control standards in mind.
“The AP team love the solution, it's so easy to use and has made a real difference in our day-to-day roles.”
Kerry Tattersal, AP Lead, Innovus
Property Management
8/min
Invoices processed, up from 1 every 2-3 min
6 to 0
Contractors on invoice entry
Eliminated
Manual data entry
See Data Forge on
your own invoices.
Book a call with the Stratas team. Bring a sample of the invoices your team codes by hand and we will show you what Data Forge does with them.