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Hybrid Mail

Physical and digital.
One pipeline.

Print, post, and track outbound documents from your ERP. Digitise inbound mail into your workflows. No manual handling.

Trusted by 150+ UK finance teams
CanonSmegSalvation Army HomesRAF MuseumHawksmoorPZ CussonsAriatStatkraftCareCoCrown Lift TrucksFirstPortNorfolk Wildlife TrustThe Inn Collection GroupEversheds SutherlandBritish Heart FoundationMattressmanPulmanFaircloth ConstructionInnovusNorth West Air Ambulance
Inbound digitisation

Physical mail in. Digital data out.

Letters arrive at your office, we scan and classify them, then route the data straight into your workflows. No more post trays sitting on desks.

Inbound scannerActive

HMRC

Tax notice

Acme Ltd

Invoice

Legal & Co

Contract

Outbound automation

Print. Post. Track. All from your ERP.

Send invoices, statements, and letters from your system. We handle print, packing, franking, and Royal Mail collection.

Document received

Invoice #4587 — PDF

Print & fold

C5 envelope, colour

Franked & packed

1st class, 68p

Royal Mail collected

Tracking: RM12345GB

DeliveredConfirmation written to ERP
Multi-channel delivery

One document. Every channel.

Send via post, email, or both, with rules based on recipient preference. Same batch, different delivery methods, all tracked.

Monthly statement batch142 documents
Acme LtdPost

1st class tracked

Smith & CoEmail

PDF attachment

GlobalCorpBoth

Post + email copy

Full audit trail

Every letter tracked. Every delivery confirmed.

Timestamps, tracking references, delivery confirmations: all written back to your system automatically. Full compliance visibility.

Batch #B-2847March 2025

142

Sent

—

Delivered

—

Rate

Batch submitted
09:14
Print complete
09:16
Royal Mail collected
09:45
98 delivered
14:22
141 delivered
Next day
Capabilities

One platform for all
your mail.

Inbound digitisation

Physical mail received at your office? We scan, classify, and route it into your digital workflows. No more post trays.

Outbound print and post

Send letters, invoices, statements, and reminders from your system. We handle print, packing, and postage.

Multi-channel delivery

Same document, multiple channels. Send via post, email, or both, with rules based on recipient preference.

Batch and on-demand

Run monthly statement batches or trigger individual letters from your ERP. Both work the same way.

Audit trail

Every document logged with timestamp, recipient, delivery method, and tracking status. Full compliance visibility.

ERP integration

Connects to SAP, Oracle, Dynamics 365, Sage, Xero, and 100+ ERP integrations. Delivery confirmations written back automatically.

Works with your ERP

Hybrid mail sits alongside the finance system you already run.

ABOUT STRATAS

One team to select, implement and support your software.

Stratas is a UK finance automation specialist. We work with several leading software providers, giving you a choice of platforms and an experienced team to put the right one in place.

Our recommendation starts with your finance system, your processes and what you need to improve. If a platform isn't a good fit, we'll tell you.

We've helped more than 150 organisations, delivered over 100 ERP integrations and processed more than 5 million invoices and documents.

Ash from Stratas speaking on stage at an industry conference
Finance automation specialistsStratas
Stratas team members celebrating
Stratas team member being interviewed on camera

Automate your mail end to end.

We'll show you how hybrid mail fits into your existing workflow.