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See how Stratas automates AP for mid-market finance teams.
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AP automation for construction firms
CIS deductions, retention ledgers and applications for payment against certified valuations. Each subcontractor invoice gets the right CIS rate, retention and project code before it posts to Sage, Eque2 Construct or NetSuite.
A live walkthrough on your own invoices. Or calculate your savings
Construction · Eque2 Construct for Sage
“Game changer, fantastic. We are still getting used to it, but so far it has been a total game-changer for us.”
Sonia Lopes, Associate Director, Faircloth Construction
Fully automated
Approval workflow
Eliminated
Manual entry
Exceptions
Team focus
AP automation that understands CIS and retention.
CIS deductions
CIS-registered subcontractors are identified, the correct deduction rate is applied, and net and gross amounts are tracked on every invoice, ready for your monthly return.
Applications for payment
Subcontractor invoices and applications are matched against valuations and certified amounts. Differences between applied, certified and previously paid are flagged before they reach an approver.
Project and phase cost allocation
Invoices are coded to the correct project, phase and cost heading on capture, checked against your cost plan or bill of quantities.
Retention tracking and release
Retention held against each subcontractor and project is tracked in one ledger, with amounts due for release flagged across your portfolio.
From application to certified, CIS-correct and posted.
- 01
Invoices arrive
Subcontractor invoices and applications for payment come in by email, post or portal and land in one queue.
- 02
AI reads and codes
Every field is read, the CIS rate is applied, and the invoice is coded to the correct project, phase and cost heading, checked against your project master data.
- 03
Routed for approval
Invoices go to the right quantity surveyor, project manager or contracts manager under your approval rules. Approve on desktop or mobile.
- 04
Posted to your ERP
Approved invoices post to Sage, Xero, NetSuite or 100+ other platforms, with CIS deductions and retention carried through.
Stratas posts to the finance system you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSICommon questions from construction teams.
Yes. CIS-registered subcontractors are identified and the correct deduction rate applied: 20%, 30% or gross. Net and gross amounts are calculated on every invoice, and cumulative CIS liabilities are tracked for your monthly return to HMRC.
Yes. Subcontractor applications are matched against your certified valuations, and differences between applied, certified and previously paid amounts are flagged, so your QS team only reviews genuine variances.
Retention is tracked by subcontractor and project. The amount withheld on each payment is recorded, practical and final completion dates are tracked, and retention due for release is flagged across your portfolio.
Yes. We set up your project structure with you: phases, work packages, cost headings and subcontract references. Invoices are coded on capture and checked against your cost plan or bill of quantities.
Yes. We integrate with Sage, Xero, NetSuite, QuickBooks and 100+ other platforms, and work alongside construction systems such as Eque2, COINS, Integrity and Causeway. Tell us which you run and we'll tell you how the integration would work.
Each project can have its own coding structure, approval workflow and cost plan. Main contractors, joint ventures and subsidiaries each get independent rules and reporting.
Ready to automate AP across your projects?
Book a 30-minute call with our UK-based team. Bring a few real subcontractor invoices and we'll run them through on the call.