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See how Stratas automates AP for mid-market finance teams.
Stratas connects to 100+ ERPs. Start with the system you run.
Proof
Find out what Stratas could save your team.
How Smeg built an efficient, transparent invoice process with Stratas.
Talk to our team about what Stratas could do for you.
AP automation for academy trusts, colleges and universities
Department budgets, ring-fenced grants and ESFA returns, spread across faculties, academies and campuses. Every invoice is coded to the right department and grant as it arrives and posted to Sage, Unit4 or Oracle.
A live walkthrough on your own invoices. Or calculate your savings
Multi-site, multi-department · Sage X3
“We now have a very efficient and transparent system to process and pay invoices.”
Jane Marah, Assistant Accountant, Smeg UK
Eliminated
Manual data entry
Full
Invoice visibility
Improved
Month-end accuracy
AP automation that understands ring-fenced grants.
Department and faculty budget coding
Invoices are coded to the correct department, faculty and cost centre on capture, so budget holders stop working from spreadsheets at the end of term.
Grant-funded spend
Research grants and funded projects need ring-fenced spend. Invoices are coded to the correct grant and work package, committed spend is tracked, and the audit trail stays clean for funders.
Multi-campus and multi-academy operations
Catering, facilities, IT and estates suppliers invoice every campus and academy. Each one gets its own coding and approvers, and central finance sees them all in one place.
Procurement compliance and ESFA reporting
Every invoice is linked to its purchase order, budget holder approval and cost code, which gives full traceability for ESFA returns, internal audit and funding body reviews.
From invoice to grant-coded and audit-ready.
- 01
Invoices arrive
Invoices from catering suppliers, lab equipment vendors, facilities contractors and more come in by email, post or portal and land in one queue.
- 02
AI reads and codes
Every field is read and the invoice is coded to the correct department, faculty, campus and grant, then checked against your chart of accounts and budget structure.
- 03
Routed for approval
Invoices go to the right budget holder, head of department or procurement officer under your approval rules. Approve on desktop or mobile.
- 04
Posted to your finance system
Approved invoices post to Sage, Unit4, Oracle or 100+ other platforms, and budget commitments update as they go.
Stratas posts to the finance system you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSICommon questions from education finance teams.
Yes. We integrate with Sage, Unit4 (Agresso), Oracle, Access and 100+ other platforms, and work alongside procurement systems such as PECOS and Proactis.
We set up your grant and project structure with you. Invoices are coded to the correct grant, work package and expenditure category, keeping spend ring-fenced and audit-ready for funders.
Yes. Each campus, academy or subsidiary gets its own coding rules, approval workflows and posting configuration.
Multi-line invoices from catering, cleaning and facilities suppliers are read line by line. Each line can be coded to a different department, campus or cost centre under your allocation rules.
The same process handles the start-of-term rush and year-end close. Invoices are read and queued as they arrive, so the work your team sees is approvals and exceptions.
Every invoice is coded to the correct fund, cost centre and category at the point of capture. Your data is consistent when ESFA returns and funding body audits come round, with no retrospective re-coding.
Ready to automate AP across your institution?
Book a 30-minute call with our UK-based team. Bring a few real invoices and we'll run them through on the call.