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Invoice processing software for UK finance teams.
Capture every supplier invoice, extract the line-level detail, match it to the purchase order and post it to your ERP. AI reads the invoice. Your team handles the exceptions. It is invoice automation software that runs from the supplier's inbox to a clean record in your finance system.
Every invoice captured, whatever the format.
Invoices arrive in every shape your suppliers can think of. A PDF by email, a document pulled from a supplier portal, a scanned paper invoice, a structured e-invoice. Stratas captures all of them into one queue.
There are no templates to build for each supplier and none to maintain when a supplier changes their layout. A new supplier works from their first invoice.
Email attachments
Invoices sent straight to your AP inbox are captured automatically, attachment and body alike.
Supplier portals
Documents downloaded from supplier portals join the same queue as everything else.
Scanned paper
Paper invoices that still arrive by post are scanned and read without a per-supplier template.
E-invoices
Structured e-invoices are handled natively, ready for the UK mandate as it lands.
Beyond OCR: extraction that reads like a person.
Invoice OCR software reads characters off a page. That is the easy part. The hard part is understanding what those characters mean: which number is the total, which is the VAT, which lines are the goods you ordered. Template-based OCR needs a fixed layout for every supplier, so it fails the moment an invoice moves a field.
Stratas reads the invoice the way a person does. It finds the header data, the tax breakdown and every line item, whatever the layout, and returns structured data your ERP can use. This is invoice data capture done properly, at 89% extraction accuracy measured on real customer documents. Our data transformation layer, Data Forge, cleans and standardises the output before it reaches your finance system.
Matched, coded and approved automatically.
Captured data is only useful once it is checked. Stratas matches each invoice to its purchase order and goods receipt, line by line, and applies the price and quantity tolerances you set. It codes invoices to the right nominal, department and cost centre using your rules, not a manual keystroke.
Then it routes each invoice for approval to the right person, with the invoice, the PO and any mismatch shown together. Exceptions are flagged for review. Everything that matches cleanly moves on without anyone touching it.
PO and GRN matching
Three-way matching line by line, with the price and quantity tolerances you decide.
Nominal coding
Invoices coded to the right nominal, department and cost centre from your own rules.
Approval routing
Each invoice reaches the right approver with the full context to sign it off or query it.
Posted to the ERP you already run.
Invoice automation software is only as good as what it posts. Stratas connects to 100+ ERP integrations and writes each invoice back with your nominal codes, tax groups and dimensions intact. Sage 200, Business Central, NetSuite, Sage X3, OrderWise and Dynamics 365 F&O are all supported, alongside many more.
See the whole workflow on our AP automation page, or read how the integration works for Sage, Business Central and NetSuite.
Processed invoices post straight into your finance system.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSIOne team to select, implement and support your software.
Stratas is a UK finance automation specialist. We work with several leading software providers, giving you a choice of platforms and an experienced team to put the right one in place.
Our recommendation starts with your finance system, your processes and what you need to improve. If a platform isn't a good fit, we'll tell you.
We've helped more than 150 organisations, delivered over 100 ERP integrations and processed more than 5 million invoices and documents.
Common questions.
Invoice processing software captures supplier invoices, extracts the data, checks it against your purchase orders and posts the result to your ERP. Stratas automates each of those steps so your finance team reviews the exceptions rather than keying every invoice by hand.
OCR is one part of it. OCR reads characters off the page, then intelligent document processing works out what they mean, validates the data against your ERP and structures it for posting. Stratas does the full job, which is why we describe it as invoice data capture rather than OCR alone.
PDFs, email attachments, scanned paper invoices, supplier portal downloads and structured e-invoices. There are no per-supplier templates to build or maintain, so a new supplier works from their first invoice.
Stratas posts to 100+ ERP integrations, including Sage 200, Business Central, NetSuite, Sage X3 and OrderWise. Invoices arrive with your nominal codes, tax groups and dimensions intact, using pre-built connectors.
See it running on your ERP.
Book a demo and we'll show invoice processing working on your own documents, from capture to a posted record in your finance system.