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See how Stratas automates AP for mid-market finance teams.
Stratas connects to 100+ ERPs. Start with the system you run.
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How Smeg built an efficient, transparent invoice process with Stratas.
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AP automation for dealer groups and the motor trade
Parts invoices arriving daily at every site, vehicle purchases on stocking finance, and franchises that each code differently. Every invoice is captured, coded to the right site and department, and posted to Sage, Business Central, NetSuite or Xero.
A live walkthrough on your own invoices. Or calculate your savings
Automotive · 5 dealership sites
“We've gone from one-and-a-half people doing purchase ledger to less than one. It's freed up the team for other work.”
Connor, Financial Director, Pulman Group
60%
Reduction in manual AP workload
1.5 → 0.6
Purchase ledger FTEs
99%
Adoption across 30 managers
AP automation that understands dealership structure.
Daily parts invoice volume
Manufacturers and parts factors invoice every site, often every day, with long line-item detail. Each line is captured, coded to the right site and department, and checked against agreed prices before approval.
Vehicle purchases and stocking
New and used vehicle invoices carry chassis-level detail and sit against stocking finance. The detail is extracted and posted to the right stock and funding accounts, with a clean record per vehicle.
Multi-site, multi-franchise groups
Each dealership has its own franchise standards, departments and approvers. Site-level coding rules apply on capture, and invoices route to the right dealer principal or department head.
Sublet, recharge and service costs
Sublet repairs, MOTs, valeting and recharges move costs between departments and sites. They are coded to the right profit centre, so departmental accounts stay accurate without manual journals.
From parts counter to posted, site by site.
- 01
Invoices arrive
Parts invoices, vehicle invoices and service costs come in by email or post, site by site, and land in one queue.
- 02
AI reads and codes
Every field is read and coded to the correct site, department and nominal, then checked against your chart of accounts before anyone touches it.
- 03
Routed for approval
Invoices go to the right dealer principal, aftersales manager or accountant under your approval rules. Approve on desktop or mobile.
- 04
Posted to your ERP
Approved invoices post to Sage, Business Central, NetSuite, Xero or 100+ other platforms, coded the way each site reports.
Stratas posts to the finance system you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSICommon questions from dealer groups.
Yes. We integrate with Sage, Business Central, NetSuite, Xero and 100+ other platforms. Invoices post with the site, department and nominal coding your management accounts expect.
Yes. AP automation handles the supplier invoice side: capture, coding, approval and posting into your accounting platform. Your DMS stays as it is, and departmental reporting stays consistent.
Parts invoices arrive with long line-item detail, often daily per site. Every line is captured, coded to the right site and department, and checked against agreed terms, with price discrepancies flagged before approval.
Yes. Vehicle invoices carry chassis-level detail and sit against stocking finance. The detail is extracted and posted to the correct stock and funding accounts, with a clean record per vehicle.
Each dealership gets its own coding rules, approval workflows and posting configuration. Invoices route to the right dealer principal or department head, and group finance sees every site in one place.
It depends on the number of sites and your accounting system. We scope every project properly during discovery and give no generic timelines. We run a parallel period alongside your existing process so your team can check accuracy before going live.
Ready to automate AP across your dealer group?
Book a 30-minute call with our UK-based team. Bring a few real invoices from your sites and we'll run them through on the call.