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See how Stratas automates AP for mid-market finance teams.
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AP automation for museums, attractions and heritage trusts
Grant-funded projects with restricted budgets, trading arms for retail, catering and venue hire, and a lean finance team behind all of it. Every supplier invoice is coded to the right fund and department and posted to Sage, Business Central or Xero.
A live walkthrough on your own invoices. Or calculate your savings
Restaurant group · lean finance team · Sage 200
“Working with the Stratas team has been consistently positive. The team demonstrates deep technical knowledge and makes recommendations based on customer needs rather than pushing features.”
Hawksmoor finance team
1+
Finance hires avoided
Seconds
Invoice retrieval across the group
Same team
Handling higher invoice volumes
AP automation that understands fund accounting.
Restricted funds and grant coding
Lottery grants, endowments and project funding each carry conditions on what money can be spent on. Every invoice is coded to the right fund and project, so reporting to funders comes straight from the ledger.
Trading arms and commercial income
Retail, catering, venue hire and events usually sit in a trading subsidiary. Each invoice is coded and posted to the right entity, keeping charitable and commercial activity separate.
Exhibition and capital projects
Exhibitions, conservation work and capital builds run across financial years with their own budgets. Invoice spend is tracked by project and phase, so budget holders see the position without a spreadsheet.
Lean teams, distributed approvers
Curators, heads of department and operations managers all sign off spend, and few of them sit near the finance office. Approvals go to the right person on desktop or mobile, with reminders built in.
From inbox to posted, fund by fund.
- 01
Invoices arrive
Supplier invoices for conservation, exhibitions, facilities and trading come in by email or post and land in one queue.
- 02
AI reads and codes
Every field is read and coded to the right fund, project and nominal, then checked against your chart of accounts before anyone touches it.
- 03
Routed for approval
Invoices go to the right curator, department head or director under your approval rules. Approve on desktop or mobile.
- 04
Posted to your ERP
Approved invoices post to Sage, Business Central, Xero or 100+ other platforms, into the charity or the trading company as appropriate.
Stratas posts to the finance system you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSICommon questions from heritage organisations.
Yes. The RAF Museum is a Stratas customer, and we work with charities and trusts across the UK. The common thread is fund-restricted budgets, distributed approvers and a small finance team handling all of it.
Every invoice is coded to the right fund, grant and project as it arrives. Restricted and unrestricted spend stay separate in the ledger, so reporting to funders and trustees comes straight from live figures.
Yes. Retail, catering and venue hire invoices post to the trading company and charitable spend posts to the charity, each with its own coding and VAT treatment, from one AP process.
Sage, Business Central, Xero, NetSuite and 100+ other platforms. If your organisation runs a charity-specific finance system, tell us which one and we'll give you a straight answer on how the integration would work.
It depends on your fund structure and accounting system. We scope every project properly during discovery and give no generic timelines. We run a parallel period alongside your existing process so your team can check accuracy before going live.
Ready to automate AP for your organisation?
Book a 30-minute call. Bring a few real invoices from your charity and trading company and we'll run them through on the call.