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See how Stratas automates AP for mid-market finance teams.
Stratas connects to 100+ ERPs. Start with the system you run.
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How Smeg built an efficient, transparent invoice process with Stratas.
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AP automation for logistics and transport
Self-bills to reconcile against rate cards, fuel-card statements to break down, and carrier charges to match to trip data across every depot. Each invoice is checked against agreed rates and POD references, then posted to Sage, SAP or NetSuite by depot cost centre.
A live walkthrough on your own invoices. Or calculate your savings
Security services · finance team spread across the UK
“From the first demonstration it was quite clear what we could do and how Stratas could help us.”
Hille Bistroem, AP Assistant, Knight Protection
50%
Time saved on invoice processing
Eliminated
Manual PO matching
Full
Remote access
AP automation that understands self-bills and rate cards.
Multi-depot cost allocation
Invoices are coded to the correct depot, fleet division and cost centre on capture, so nobody has to look codes up across branches and regional offices.
Carrier rate reconciliation
Freight and haulage invoices are matched against contracted rate cards and consignment data. Overcharges and surcharge discrepancies are flagged before approval.
Subcontractor self-billing
Owner-drivers and subcontracted hauliers generate high volumes of self-bill invoices. Each is matched against trip data, agreed rates and POD references.
Fuel cards and fleet costs
Fuel cards, maintenance invoices and tyre charges are captured and coded to individual vehicles or fleet segments, giving one view of spend across your transport operation.
From freight invoice to matched and posted.
- 01
Invoices arrive
Freight invoices, fuel statements and subcontractor bills come in by email, EDI or post and land in one queue.
- 02
AI reads and matches
Every line is read and matched against rate cards, purchase orders and consignment references, then checked against your depot and cost centre master data.
- 03
Routed for approval
Invoices go to the right depot manager or transport controller under your approval rules. Approve on desktop or mobile.
- 04
Posted to your ERP
Approved invoices post to Sage, SAP, NetSuite or 100+ other platforms, with fleet and depot coding intact.
Stratas posts to the finance system you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSICommon questions from logistics finance teams.
Yes. We integrate with Sage, SAP, NetSuite, Xero and 100+ other accounting platforms, and work alongside TMS platforms, pulling consignment and rate data to check invoices before they post.
We load your contracted carrier rates during setup. Freight invoices are matched line by line against rate cards, weight bands and fuel surcharge schedules, and discrepancies are flagged before they reach an approver.
Yes. Owner-driver and subcontractor self-bill invoices are each matched against trip data, agreed rates and POD references.
Consolidated fuel card statements are broken down and each transaction coded to the correct vehicle, driver or depot cost centre. Bulk statements from BP, Shell and Keyfuels are handled the same way.
It depends on your fleet size, depot count and ERP. We scope every project properly during discovery and give no generic timelines. We run a parallel period alongside your existing process so your team can check accuracy before going live.
Yes. Invoices are split across depots, fleet divisions or regional cost centres under your allocation rules. Each split line posts to the correct nominal and cost centre in your ERP.
Ready to automate AP across your transport operation?
Book a 30-minute call with our UK-based team. Bring a few real freight invoices and we'll run them through on the call.