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Eversheds Sutherland is a large international law firm. With 6,000 paper-based employee files requiring digitisation, they needed a solution that met GDPR requirements and enabled global accessibility for their workforce.
Eversheds Sutherland had 6,000 paper-based employee files requiring digitisation. The manual scanning process was labour-intensive, GDPR compliance was a concern, and the firm needed searchable digital records accessible to their global workforce.
- 6,000 paper-based employee files requiring digitisation
- Manual scanning process was labour-intensive and time-consuming
- GDPR compliance requirements for document security
- Need for searchable digital records accessible globally
- Centralised request process limiting efficiency
Stratas implemented a large-scale digitisation solution converting physical HR documents into a secure, searchable digital format within Eversheds' document management system. Over 120,000 digital files were created with a single file per employee.
- Large-scale digitisation of physical HR documents
- Secure, searchable digital format within existing DMS
- Single digital file created for each employee
- Global accessibility replacing centralised request process
- Full GDPR compliance achieved
How we delivered.
Stratas took a consultative approach, listening to requirements and understanding challenges before designing the solution. This was described as a refreshing contrast to other vendors who took a more prescriptive approach.
What changed.
120,000+
Digital files created
Single digital file each
Employee records
Enabled
Global accessibility
Achieved
GDPR compliance
“Stratas introduced a refreshing approach to digitising our HR files. They truly listened to our requirements and understood our challenges.”
Mike Healy
Legal Services · Senior HR Service Delivery Manager, Eversheds Sutherland
120,000+
Digital files created
Single digital file each
Employee records
Enabled
Global accessibility
